Re-launch at Westminster of ‘Managing Risk in Play Provision – Implementation Guide’

On 29 October 2013 ‘Managing Risk in Play Provision’ was published as a second edition. Changes from the first edition were in the form of modest updates. Importantly the new edition carries the names of all Four Nations national Play Bodies – Play England, Play Scotland, Play Wales and Playboard Northern Ireland on the cover, demonstrating its acceptance across borders. Copies can be downloaded free of charge from the website of the National Children’s Bureau.

playsafetyforum

Regulation and adventure activities

On 9 June 2012 John Wiley & Sons published in EarlyView format our paper (by Laurence Ball-King, John Watt and David Ball) describing the regulation of adventure sports over the last two decades since the Lyme Bay accident in 1993. In particular, the paper traces the history of the Adventure Activities Licensing Authority (AALA) which was set up post-Lyme Bay in response to the concern which that event raised, and which now faces abolition as a result of recommendations by Lord Young’s inquiry into the conduct of health and safety. Although we find Lord Young’s recommendations timely and generally appropriate, the paper describes why we disagree in respect of AALA’s proposed abolition.

Far from being abolished, we think that AALA deserves commendation for its work and furthermore that it provides a model for other specialist sectors. The latter is because we believe that safety in adventure activities lies first and foremost in the skills, experience and competence of adventure leaders who are immersed in the activities, and not within the general health and safety community and its protocols which originate from factories. While generalist H&S practitioners may well be able to handle workplace hazards, they are not necessarily knowledgeable about the challenges of the wild. AALA inspectors, currently, are all highly experienced in their respective domains, and this is probably why, as the paper reveals, they are so well respected by those they oversee.

Copies of the article may be purchased from Wiley’s online library via the following URL:

DOI: 10.1111/j.1539-6924.2012.01850.x

Or you may request a reprint from David Ball. These should be available later this autumn.

The Löfstedt review of 2011

From our perspective this report by Ragnar Löfstedt is both immensely welcome and dramatically  important. As was said in our evidence (by myself and Laurence Ball-King) to his Review Panel, the problems being experienced in relation to the safety of the public and the impact of safety measures on public life were not in our view attributable to our legislation (primarily the Health and Safety at Work etc Act 1974 (HSWA), and the Occupiers’ Liability Acts (OLA)), but rather to their misinterpretation. We went so far as to say in our evidence that the underlying philosophy of these Acts was even something to die for. So we are delighted that Löfstedt has drawn the same conclusion.

Why is the legislation so important? Because, as explained in our book, the UK philosophy is not about eliminating risk but essentially about doing what is reasonable, and what, we say, could be more reasonable than that?! The implication of this is that if Tom, Dick or Harry comes up with some ridiculously expensive or inordinately troublesome safety measure, you are not required by law to implement it because it would not be reasonable. So a good question to ask if you are presented with a proposition which has a whiff of over-the-topness about it, is to see the evidence that it is reasonably practicable (this should contain evidence on how effective it will be in reducing risk as well as information on costs and difficulty of implementation and any unintended consequences which the proposed intervention might have).

Also of monumental significance is Löfstedt’s total support for evidence-based health and safety measures, and for proportionality. Although both of these are obvious requirements for any rational approach to anything at all, there has been a feeling that the UK has been drifting towards a philosophy of hazard-based thinking, as opposed to the kind of risk-based thinking inferred by the HSWA.

The essential difference between hazard-based and risk-based thinking can be illustrated by a simple example. The picture below shows a traditional canal-side lock. These are used by the public for recreational purposes. They clearly expose users and casual  walkers to a number of hazards, in this case of unfenced drops and serious injury or drowning. From a strict hazard-based perspective you would be required to do something about this, maybe to put up railings or warnings or both, or even ban access. From a risk-based perspective, however, you might be able to leave it as it is if the risk of falling off can be shown to be very low, and/or the benefit of retaining the historical authenticity of the unmodified lock outweighs the risk of harm.

In fact, we think the Löfstedt report and our book tread a remarkably similar path. The main difference is that Löfstedt’s remit was primarily the effects of H&S activities on business, whereas our emphasis is upon the effects of H&S upon the provision of public space and public activities. The stories, though, are remarkably close.

The Manchester Hole Case

This involved the tragic death by drowning of a young school boy while on an adventure holiday in Yorkshire. The school party was exploring an underground cave in Nidderdale known as Manchester Hole when the cave experienced an highly unusual flooding event. The case was brought by the Health and Safety Executive who sought to prosecute North Yorkshire County Council who ran the outdoor centre. I was involved as one of several expert witnesses. The case was in court for six weeks, with ultimately the HSE losing, much to its chagrin since it seemed to challenge some of its fundamental beliefs.

A fuller account of the case can be found in Horizons volume 51 published by the Outdoor Learning Institute in December 2010 (http://www.outdoor-learning.org/Default.aspx?tabid=137), but the main issues raised in the case from my perspective as a risk professional were:

  • Should young people be deliberately exposed to risk?

HSE’s published position on this was decidedly ambiguous. According to its 1999 publication ‘Adventure activities centres: five steps to risk assessment’:

“Adventure activities aim to allow young people to develop by meeting challenges they do not necessarily face every day and to experience a sense of achievement in overcoming them. Some degree of risk is unavoidable if the sense of adventure and excitement is to be achieved. However, it is important to remember that adventure activities should only create a sense of adventure and excitement and not cause harm.”

This statement presents a field day for policy analysts, for on the one hand it implies that young people need to meet real challenges and in so doing some risk is inevitable, but then informs that adventure should be fake (only sensed) and  not cause harm (HSE’s emphasis). Apart from its obvious inconsistencies, this contrasts sharply with HSE’s previous support of the Play Safety Forum’s policy statement which says quite simply that “Children need and want to take risks…”.

  • Should risk be negligible?

The Prosecution argued that an acceptable level of risk of serious injury or death is that it should be “negligible.” Since the HSWA requires an employer to ‘ensure’ the health and safety of employees etc, so, prima facie, if an accident occurs s/he has failed. The burden then falls upon the employer to prove that they had done everything which was reasonably practicable to ensure health and safety. The HSE alleged that because an accident had happened this proved that all reasonable measures had not been taken and NYCC had to prove otherwise, which is a curiously circuitous argument for an agency which purports to have a risk-based philosophy.

Another issue of considerable interest was whether the concept of reasonable practicability should encompass consideration of the benefits of such activities. In a civil case it likely would, but this was a criminal case where the answer was less clear cut. However, Justice Wilkie, in directing the jury, explicitly identified as a material consideration ‘the benefits of conducting the activity,’ just as Lord Reid had done in a much earlier civil case.

  • Should adventure activities be managed like factories?

Oral evidence by the HSE in court was in part along the lines that health and safety systems should be designed, implemented and managed in a local authority environment in exactly the same way as in any other organisation, and frequent reference was made to one of HSE’s best-selling texts, known as ‘Successful health and safety management’ or ‘HSG65’, described on HSE’s website as an “over-arching guide on the essential philosophy of good health and safety.” HSG65 is, however, primarily written for industry, not public life, though it could be concluded from this case that HSE sees no difference. But there are differences. Local authorities are providing and managing public services for their public benefits. HSG65 was written in a benefits vacuum where such things are barely acknowledged if at all. This might conceivably be alright in an industrial environment – you wouldn’t expect factory employees to have to walk along a plank to get to the canteen, or office workers to abseil to the toilet, but in public life pitting yourself against these challenges can have benefits.

  • Have you got the right management system?

Another aspect of the HSE’s case against NYCC was targeted on alleged deficiencies of NYCC’s management system. To this end HSG65 was also frequently cited. The fact is, though, that HSG65 is an advisory document, the advice given is based on some unknown person’s opinion, the evidence-base that it is cost-effective is unidentified, and there is no legal requirement to abide by that opinion. It was not at all obvious that the kind of management system described therein was suitable for an education authority or a county council.

  • What and who make adventure activities as safe as they are?

Much time was allocated in court to arguments about the technicalities of risk assessment and who should be involved in performing this required task.

On the technical side, the prosecution’s witnesses described the essential intricacies and interlinking of generic, site-specific, and dynamic risk assessment, which, it was said, comprised a ‘three-legged stool.’ The intended inference was that all three legs had to be equally robust to avoid catastrophic failure, but there was also an impression created that this stool was the rock upon which the safety of adventure activities rested. From a personal point of view, and as I said in court, if my children were going on an adventure activity, I should not want to rely upon such a device. Far more important would be the skill, knowledge and competence of the team leaders!

With respect to who should be doing the risk assessments, HSE’s position was that professional health and safety people employed in NYCC’s headquarters should have had a greater role in compiling the adventure activity risk assessments, whereas defence witnesses, from around the country, poured varying levels of scorn upon this proposition.

The research on expertise, with which I have become familiar in recent years, has led me to believe that there are different kinds of expertise, some of which are appropriate for certain tasks, but not for others. At the bottom of the heap is ‘beer mat knowledge’ – the sort of wisdom you gain from reading about bird flu on the back of a beer mat! In sharp contrast, interactional expertise is what you get from, say, years of participation in canoeing. The implication here is that unless there is strong evidence that anyone on NYCC’s central health and safety team had maximal ‘interactional expertise’ as in potholing experience – through years actually potholing themselves or through years and years actually discoursing with cavers about technical matters – then the only deep expertise about the dangers and so forth would have lain with the adventure leaders themselves. This position accorded with the views of the adventure leaders who gave evidence in court.

Risk-benefit assessment

The move to get risk-benefit assessment recognised as a suitable and sufficient form of risk assessment is gathering momentum but still has hurdles to overcome. It seems that some agencies do not want to concede that the benefits of public space and activities should be a primary consideration in determining how safety from injury decisions should be made. This may be because this would result in a transfer of power because, to make balancing decisions, you would need to know about both the risks and the benefits of some place or activity and traditional H&S exponents may know little or nothing about benefits.

The case for RBA was strongly put in 2008 by Play England and the government in its ‘Managing risk in play provision – implementation guide’ (http://www.playengland.org.uk/resources/managing-risk-in-play-provision-implementation-guide.aspx). The case has more recently been expressed by the National Tree Safety Group in its ‘Common sense risk management of trees’ published by the Forestry Commission (http://www.forestry.gov.uk/pdf/FCMS024.pdf/$FILE/FCMS024.pdf), as well as by the long-standing Visitor Safety in the Countryside Group (http://vscg.co.uk/). Other organisations with strong interests include the Association of Heads of Outdoor Education Centres and the English Outdoor Council.

Overall, there is a widespread desire to get the benefits of public life back on the agenda of health and safety. Paradoxically, one of these benefits is health. But as the Trades Union Congress has put it, “Sadly we have a society that seems to see preventing injury as being more important than preventing illness.”

Some legal questions

Three questions come to mind right now. These are:

a) According to the most widely used criminal law definition of reasonable practicability a responsible party should always err on the side of safety according to the principle known as ‘gross disproportion’. The question is whether or not this continues to be logical either in general, or in the context of public activities specifically.

b) Whether the requirements set by the law in terms of safety should be seen as a minimum requirement.

c) Whether the law is supportive of the use of risk-benefit assessment.

In response to a) the Löfstedt report provides a much-to-be-welcomed blast of intellect and fresh air because of its emphasis upon a return to risk-based decision making (as opposed to hazard identification and remediation), the use of scientific evidence, and proportionality. Nonetheless, there remain serious hurdles to overcome and his continuing commitment to taking this forward is to be welcomed.

One hurdle is the oft-touted formula “the disproportion must always be gross” which implies a requirement to err on the side of safety to a degree which is “gross.” This position is given added emphasis by HSE in its ‘Principles and guidelines’ document to assist its own officers in which it says “but the disproportion must always be gross,” itself an apparent reference to situations in which risks may already be small. How, though, is it possible to square gross disproportion in low risk situations with Löfstedt’s proportionality?

The origin of the “the disproportion must always be gross” formula is Lord Asquith’s summing up of the 1949 Edwards v National Coal Board case.  However, there are reasons why this might now be challenged both in general and in the particular case of public space. The ‘in general’ argument is to do with the way in which safety has been valued by society. Back in the 1940s the traditional method used by government agencies was simply to do with the value of the lost earnings of an hypothetical deceased person. This came up with rather niggardly valuations of safety and it may well be that the courts were aware of this in their deliberations, so adding a weighting factor under the banner of ‘gross disproportion.’ Come the 1980s, however, the method of arriving at these valuations was switched by the Department of Transport (others followed their lead) to what is known as ‘Willingness-to-pay” (WTP). WTP methods give much higher valuations, currently in the region of £1.5 million per life saved, being based on what consumers are prepared to pay for reducing their own risks. It can be argued that applying a ‘gross disproportion’ weighting to consumers’ own valuations would be tantamount to giving consumers something they have not asked for and do not want!

As for the specific context of public space, the argument has a second thread. This is that if it is accepted that decisions about what to allow in public space require a balancing judgement to be made about the benefits and the risks of that space, then to subsequently apply gross disproportion would be equivalent to loading one scale pan in favour of the other. Why?

In response to b), it is sometimes said and written that the requirements of the law with respect to safety should be seen as a minimum requirement. Prima facie, this is a morally sustainable argument and hard to challenge. But how valid is it?

The legal requirement under the HSWA is to implement safety measures which are reasonably practicable. This implies consideration of the effectiveness of safety measures in reducing risk versus the cost, time and difficulty of applying those measures. If the risk reduction benefit outweighs the latter, the measure must be implemented, and if not, it is not necessary to do so, though safety advocates might still want to go ahead and implement. However, from the position of a neutral bystander, say the proverbial ‘man on the Clapham omnibus,’ going beyond the point of rational decision making as implied by reasonable practicability is equivalent to saying that the views of the man on that bus should be ignored.

The fundamental issue is, of course, that if an agency providing some public good decides it wants to gold-plate its safety measures, then the related costs are going to have to be picked up somewhere and that will ultimately mean the taxpayer. So the quest for higher levels of safety than those reasonably conceived is itself morally questionable. Those resources spent on one thing could have been spent on something else which is possibly valued more highly.

As for c), the answer is that Civil Law has for a long time recognised four factors in determining whether a duty holder has done all that is reasonable in taking care. The factors are the prior level of risk, the severity of the possible consequence, the practicability of control measures and the social utility of the activity. The latter is of special interest in the context of public space and activities because social utility is why they exist. So in Civil Law the use of some kind of intellectual weighing of the benefits of space versus the risks would seem to be an accepted part of the process. However, in criminal law, under the HSWA, it is less clear. Lord Asquith’s 1949 definition of reasonable practicability identified the first three of the above factors but not the fourth. But maybe he didn’t need to because the case he was thinking about was the death of a miner in a coal mine where social utility was not an issue. So perhaps the position is best summarised as one of uncertainty. The courts have not had sufficient criminal cases to work on in which this dimension was relevant (but see The Manchester Hole case).